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LEARNING IN LATER LIFE STUDENTS' ASSOCIATION

Guidelines for Clubs

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Information and Guidelines for 3L Members and Club Officials

  

UPDATED December 2013 

  

University of Strathclyde

 

Centre for Lifelong Learning

 

Graham Hills Building

 

40 George Street

 

Glasgow

 

G1 1QE

LEARNING IN LATER LIFE STUDENTS’ ASSOCIATION – UNIVERSITY OF STRATHCLYDE

 

CONTENTS

 

1.0     Association Constitution                                          

2.0    A Statement of the Membership and                                      

            Purpose of the Council of Clubs

 

3.0    Guidelines for Clubs                                                            Phone messages

         Administrative Assistant

         Mail

         Notices

         The 3Ls Website

         Webmaster

         Photocopying

         Equipment

         Accommodation

         Health and Safety

         Members with Special Needs

         Information to the Convenor of Clubs

         Club Accounts

         Open Day

         National Trust Card

         Tell’smore

 

          Appendix 1                                                              16

          Appendix 2                                                              17

          Appendix 3                                                              18

                     

1.0 Constitution of the Learning in Later Life Students’ Association.         

TITLE

 

The Association will be known as the Learning in Later Life Students’ Association.

(Short title 3Ls)

 

AIMS

 

The aim and function of the 3Ls will be to establish and maintain an association of mature students which will have as its primary concern the furtherance of the educational and social aims of the group of students normally aged 50 and over.  In pursuing this aim it will collaborate with the University of Strathclyde (primarily the Centre for Lifelong Learning) and with any other institution or group whose activities the 3Ls considers relevant.

 

The 3Ls will also participate in activities linked to the University of Strathclyde, its community and its environs in as far as these are seen to be pertinent to the primary concern defined above.  The 3Ls is visualised as University of Strathclyde based and will hold its meetings on Campus.

 

MEMBERSHIP

 

All past and present Learning in Later Life students normally aged 50 and over will be eligible for membership (students may also join on the basis of having undertaken a class in CLL’s Summer Programme).  The 3Ls will be self-supporting and to this end will charge an annual subscription.  The subscription will be determined by the membership at its Annual General Meeting and will be payable annually on 31st August.

 

For students who join the 3Ls for the very first time in the Third Term, the annual subscription will cover that short period, and the following 3Ls session, 1st September to 31st August of the following year. Thereafter the subscription requires to be paid annually on 31st August.

 

GENERAL MEETINGS

 

An Annual General Meeting (AGM) will be held each spring to which all members will be invited.

 

Fifty (50) members will form a quorum.

 

Six weeks notice will be given and the following business will be enacted.

 

1                    Annual Report by the President

2                    Annual Report presented by the Honorary Treasurer to be approved by members present.

3                    Annual subscription to be agreed by majority vote.

4                    Election of Management Council by majority vote

The notice calling the meeting will incorporate an agenda of the items to be discussed and/or the resolution(s) to be put to the meeting.  Any amendment to a resolution set out in the agenda for the meeting will be proposed, seconded and submitted to the Honorary Secretary not less than 21 days before the date of the Annual General Meeting.

 

An Extraordinary General Meeting (EGM) must be called by the President on giving 21 days notice to all members and shall do so at the request of at least six members.

 

An EGM shall be called for a specific purpose or purposes stipulated in the notice calling the meeting.

 

No business apart from that stipulated in the notice calling the EGM shall be transacted.  Any resolution put to a EGM must be carried by a majority of those members present and entitled to vote and voting.

 

Fifty (50) members will form a quorum.

 

MANAGEMENT

 

(1)  There will be a Management Council elected annually from among the members, consisting of a President, Immediate Past President/Vice President, and Honorary Secretary, Honorary Treasurer and ten other members, as well as two (non-voting) representatives of the University of Strathclyde.

 

(2)  Nomination for election to the Management Council will be invited six weeks prior to the AGM. Nomination forms will be enclosed with the AGM papers.  Nominees must have agreed to nomination and been proposed and seconded.

 

(3)  The Vice President will be elected by the Management Council having been duly proposed and seconded.

 

(4)  The Council will be entitled to co-opt a maximum of two members to serve on Council until the next AGM at which he/she may stand for election as a full Council member.

 

(5)  The Council should be so constituted as to have representation in its membership of students currently participating in Learning in Later Life classes.

 

(6)  The Learning in Later Life Students’ Association Clubs (3Ls Clubs) will have representation on the Management Council. Three 3Ls Club representatives will serve for one year, with clubs represented in alphabetical order

 

(7)  There will also be a Patron, appointed for three years, and an Honorary President.

 

(8)  The Council will have the power to create honorary members.

 

(9)  All elected members of the Management Council will serve for three years without seeking re-election and thereafter retire for a minimum of one year.

 

(10)                      The exceptions will be the President, who will serve for two years; the Immediate Past President, who will serve one year in that capacity and the Vice President who will serve one year immediately prior to serving as President.

 

(11)                      The Convenor of Clubs will be a member of the Management Council with full voting rights

 

(12)                      The President will be responsible for ensuring the business of the 3Ls is conducted in accordance with the Constitution.

 

(13)                      The Secretary will issue notice of and keep an accurate record of all meetings, including the AGM, as well as recording all business transacted.

 

(14)                      The Treasurer will be custodian of all monies accruing to the 3Ls and will produce a financial report for the AGM and a resume of the financial position for Council and other meetings as requested by the Management Council.

 

(15)                      An auditor will be appointed to audit the accounts annually and at any interim period decided by the Management Council.

 

(16)                      There should not be less than four Management Council Meetings annually. At each of these meetings, the Agenda will include presentation and discussion of subjects of relevance and immediacy, selected with a view to possible participative action by the 3Ls.

 

(17)                      Six elected members present will form a quorum at a meeting of the Management Council.

 

(18)                      The President will have a deliberate and casting vote.

 

3Ls CLUBS

 

Clubs are affiliated to the 3Ls and will normally be formed from classes to further informal learning.

 

Only members of the 3Ls may apply for membership of any of the affiliated 3Ls Clubs.

 

Clubs are required to present a list of their current members to the Honorary Secretary by 30th November each year.

 

Clubs are required to present an annual balance sheet to the Management Council not later than 15th April each year. In the event of a Club being disbanded any balance of money in the funds will become part of the 3Ls funds.              

                                                                             

 

2.0 A Statement of the Membership and Purpose of the Council of Clubs (CofC)

 

 

The Council of Clubs meets four times a year to discuss matters of interest and concern to clubs.

 

Currently there are 15 clubs:

 

Architecture & Design         

Art                        

Book                      

Bridge

Computer                         

French                    

 French Book          

Genealogy

German                       

Italian                              

Music Appreciation  

Spanish

Theatre                          

Traditional Music         

Tuesday       

                                                                                     

The members of the CofC are the presidents and secretaries of clubs.  If neither of them is available to attend a meeting, a delegate may be sent to represent the club.  It is preferable that the delegate is a member of the committee of the club.

 

The Convenor of the CofC should be elected to be Convenor by the members of the CofC.  The appointment must be approved by the Management Council and is for one year.  The Convenor can be reappointed each year by the Management Council and will serve for not more than three years.

 

The Convenor is a full voting member of the Management Council. The Convenor is a link to the Management Council and should communicate to the CofC what has been reported and discussed there.  Club information and concerns should in turn be communicated to the Management Council.

 

The Convenor will call meetings of the CofC and draw up an agenda for discussion.

 

The Convenor is also responsible for ensuring that notices and information on the notice boards and on the web site is kept up to date, especially those concerning future meetings of the CofC and the posting of CofC minutes.

 

The Convenor will be responsible for keeping an accurate record of Office Bearers of clubs and any changes in personnel should be notified to the Convenor and the 3Ls office.

 

The Convenor should hold a copy of the constitution of each club to be kept in the 3Ls office. A copy of the minutes of the club AGM should be sent to the Convenor each year.

 

The Convenor should be familiar with the programme and activities of each club and will request to visit club meetings. 

 

The CofC provides a forum for clubs to discuss the efficient day to day running of the clubs and to raise any problems that arise. 

Please keep the Convenor informed of any successful activities or events and also of any problems that may arise. The Convenor will give a report on the activities of clubs at the AGM of the 3Ls in May of each year.

 

The CofC works with the 3Ls Management Council and the Centre for Lifelong Learning (CLL) to implement their policies for the running of the 3Ls and the clubs in particular.

 

The CofC facilitates communication and cooperation between clubs and helps them to act together in events such as the Open Day.  Clubs can share information on successful outings or projects. Any suggestions for inter club activities are welcome. 

 

The CofC provides an opportunity for members of clubs to make any suggestions and comments.

 

Each year three clubs in turn are represented on the 3Ls Management Council usually by their presidents but if they are not available the club sends a representative. They contribute to the discussions at the Management Council.

 

The CofC has a notice board on Level 2 and a website on 3ls.tripod.com on which is the date and time of the next meeting and where the minutes of the last meeting can be found by members.

 

We all work together to provide worthwhile experiences for club members and to promote a friendly and welcoming environment. 

 

3.0 Guidelines for Clubs

 

The 3Ls Association’s room is GH332 on Level 3. 

 

The 3ls Association’s email address is: lllassoc@strath.ac.uk

                                                               Phone:   0141 548 4387 

PHONE

 

Phone messages for clubs left on the answering machine on the 3Ls office GH332 will be dealt with as soon as someone is available to deal with them and passed on to the relevant club president or secretary.

 

ADMINISTRATIVE SUPPORT

 

William Reid will be available in the 3Ls office on Level 3, on Wednesday afternoons only from 1pm to 4.00pm for 3Ls business.  Whilst CLL staff on Level 7 will attempt to assist clubs, they are not familiar with all club business (e.g. meeting times and venues). The club notice boards on Levels 2 and 7 should be the first point of reference for club members where all meeting dates, time and venues should be clearly stated.

 

William’s email is w.reid@strath.ac.uk

 

MAIL  

Mail received into CLL for clubs will be redirected to the appropriate person in the club through the tray system to be found inside the cupboard opposite the 3Ls office on Level 3. Club officers may uplift mail from these trays.

 

Mail for posting should be stamped using the 3Ls mail stamp and will be dealt with by the CLL office or can be left with William on a Wednesday afternoon.

 

NOTICES

 

Any notices which will be displayed for more than 4 weeks should be laminated. It is the responsibility of clubs to keep information current and remove any out of date signage.

 

The laminator is in the cupboard in room GH332 and the plastic pouches are beside it. It is only available for clubs to use on Wednesday afternoons from 1pm to 4.00pm.

 

Club notice-boards are in the 3Ls club room on Level 2 and on Level 7 in the coffee area.

 

A lot of our members do not use email addresses so information on notice boards remains the main source of information.  Each club will be given its own space on the club notice board and information about programmes and outside events should be displayed there with a contact email address and telephone number if possible for anyone who wishes to contact the club. A member of the club committee should be responsible for keeping the notice board and the website up to date.

 

Notices should not include residential addresses.

 

If you wish to discuss any aspect of displaying information about your club within CLL, please contact the Convenor of Clubs, John Parkhill (johnparkhill@hotmail.com).

 

THE 3Ls WEBSITE

The 3Ls website is                 http://3ls.tripod.com

 

To make it familiar to members and encourage them to use it, please display it on club communications.

 

WEBMASTER

The webmaster is Myrtle McGregor. Please see Appendix 3 for policy.

Email:    myrtle.mcgregor@ntlworld.com

Phone:    0141 644 1377

 

Assistant Webmaster: Carole Glasgow

Email: carole.glasgow@lineone.net

Phone: 0141 647 6061

 

Please nominate a link person for your club who will cooperate with Myrtle and Carole to keep the club website up to date showing time, place, and date of meetings and social events. It would be helpful if all clubs could find someone in their committee or among their members who can email information to the Webmaster.

 

This makes the job of the web person very much easier as the information does not have to be re-typed each time. If this is not possible, continue to send information by post.

 

Photos, graphics, videos, links and anything that makes your website interesting, can be added by the webmaster.

 

There is a News page which gives news of happenings in the 3Ls and any interesting information about members.  If anything unusual or noteworthy has happened to a member of your club or if you have any interesting experiences connected to your club to relate, please send a note of it to Myrtle or Carole.

 

The CofC has a page on which is displayed the dates of meetings, a short summary of what is being discussed and minutes of the previous meeting. The `Guidelines for Clubs` booklet is available there. The policy on the website and the role of the webmaster is also displayed on that page (please see Appendix 3).

 

The web is a crucial resource for information and one which is accessed increasingly regularly by our members. It is therefore, key that any information on the site is up to date.

 

The 3Ls Computer Club has an excellent website reached by a link from their 3Ls Web page which provides lots of help and useful information on their club and how to further your IT skills.

 

PHOTOGRAPHING OF EVENTS/OUTINGS AND ARCHIVE MAINTENANCE

 

It is important that where possible, any outings and 3Ls club events are captured visually so that a representative archive of the work of clubs and the 3Ls can be maintained. It would be helpful if someone within the club could be nominated to ensure that significant events and moments are recorded on camera. Photos outlining the event/trip etc. should be sent to John Parkhill who will add them to the archive.

 

NB: it should be made clear to members of your club that photos may be taken at meetings/events and that these may be used for publicity materials for the 3Ls or CLL.

 

 

DS ACCOUNTS

 

All clubs, which require to access the photocopier and/or the audio-visual equipment in CLL/university teaching rooms, must have their own DS Account (username and password). For Session 2013/14, CLL will meet half of the annual cost for this (25) and the 3Ls Students’ Association the remainder, totalling 50. In future years, it is likely that clubs may need to pay all or part of this sum out of club funds. Clubs should be aware of this when setting membership fees for future sessions.

 

A member of the club (usually the President or Secretary) must take responsibility for this account and its usage. DS Account details are confidential and should not be widely shared. CLL staff do not hold these details and cannot provide them if they are forgotten on the day of a meeting.

 

Please contact William Reid (w.reid@strath.ac.uk) if you have any queries about this or wish to apply for a DS Account.

 

PHOTOCOPYING

 

The photocopier is now on Level 7 within the CLL office. From October 2013, a DS Account is needed to access this facility (see above).

 

A bill for photocopies made will be sent to the club by William at the end of the financial year.

 

A member of CLL staff can provide initial guidance on using the photocopier.

 

EQUIPMENT/AUDIO-VISIAL SUPPORT

 

Requests for the use of equipment for club meetings or audio-visual assistance (e.g. laptop setup) should be made to:

William Reid (3Ls Administrative Support)

Tel: 0141 548 5778 

Email: w.reid@strath.ac.uk

 

Please note: requests must be made to William via email at least 5 working days before it is required for your club meeting so as we can check we have adequate staffing to cover the request.

 

CLL staff will endeavour to assist with urgent ‘on the day’ issues as they arise.

 

IT Support is provided by the faculty-wide HASS IT support team. It is for this reason it is crucial that you let William know in advance what equipment is needed and if equipment or support cannot be provided within the Centre for Lifelong Learning then HASS Support will be contacted. Please note that requests to HASS IT for software updates can take up to six weeks to be addressed. Repairs/faults are prioritised according to urgency and the availability of an IT Technician.

 

William is restricted to the amount of support he can provide due to HASS IT support having sole administrative privileges on computers.

 

A microphone is available for those clubs who use the Conference Room. William can provide a demo on how to use this.

 

Any special requirements for a club speaker should be made to William. Please let him know in well in advance what equipment is needed.

 

Please ensure that all equipment used during club meetings (e.g. PCs, projectors) is switched off at the end of the meeting.

 

Use of personal laptops- a statement from the Department     Due to university policy on virus protection, no personal laptops will be allowed to be connected to university networks in any CLL teaching room.  Please note that PCs resident in our teaching rooms are preset and under no circumstances should connections be removed or altered.

 

Therefore, all club speakers who wish to use the Centre’s AV equipment must provide presentations on a memory stick or other appropriate medium.  Memory sticks and discs must be tested for viruses before use.  There is a programme on the University computers for this purpose. To ensure technical support is available, if required, please confirm to William any AV requirements in advance of club meetings (at least 5 working days – see above).

 

PC Access in Central Pool Teaching Rooms

 

If you are using a Central Pool teaching room, the 5 per hour charge still applies. It may be possible for you to visit the room in advance of the club meeting to see if it suits your requirements. This should be arranged with William. If you need any setup help on the day (e.g. with laptops, projectors), you must book this in with William at least 5 working days before your meeting. CLL will provide setup help but any equipment borrowed from CLL for the meeting (e.g. laptops) must be disconnected and returned to the CLL office on Level 7 after the meeting by a club member.

 

Other Equipment

 

The 3Ls owns a digital camera as well as a Panasonic radio tape and CD player. These can be borrowed by clubs by pre-booking with William (5 days’ notice required – as above) and should be collected from CLL Reception.

 

ACCOMMODATION & ROOM BOOKINGS

 

A Club Meeting Booking Form will be issued to club Presidents and Secretaries in July each year for accommodation requests which should be returned directly to William. Notification of accommodation required for each club will be sent to the secretary of each club as soon as possible (usually in time for the Open Afternoon in mid-September).

 

Clubs are reminded to minimise ad hoc bookings as it involves considerable extra work.

 

Club members should be reminded that the notice boards on levels 2 and 7 are the main sources of information about club meetings dates, times and venues. CLL office staff is not aware of all club business and meetings.

 

As of session 2012/2013 a letting fee of 5.00 per hour will be required. This includes the library area on Level 2 (beside the coffee lounge). Clubs will be invoiced for the year’s booking in advance and payment should be made to the Centre for Lifelong Learning, University of Strathclyde, before the end of October.

 

Some clubs are very large and may be offered the use of the Conference Room on Level 7.  This is often used by outside groups and may not always be available.  William will advise and suggest alternative accommodation.

 

Room Bookings for Central Pool Teaching Accommodation                                                           There are rooms throughout the university campus which may be suitable for larger clubs who cannot be accommodated within CLL.  Booking must be made through William Reid and the same 5 per hour charge applies. The rooms cannot be booked till the opening of the new session in late September since undergraduate and postgraduate teaching needs must be met first.

 

Please note that Central Pool Teaching Room timetabling does not allow for any turnaround time between slots and it will not be possible to access the room prior to your meeting if there is a booking immediately prior to yours.

 

There is a great demand for accommodation on every day of the week so please be patient if William has to change your room or cannot give you the accommodation you would like to have.

 

HEALTH and SAFETY

 

Numbers in Rooms

The Practical Maximum Occupancy of each room is displayed on the wall.  A list is included in this Guide.  (Appendix 1)  Please do not exceed this number.  If there is any difficulty with this, please contact William about seeking alternative accommodation. 

 

Fire Regulation

Please read   Departmental Safety Regulations (already issued).

Fire Evacuation routes are posted in all CLL rooms.

 

Fire Alarm

The Fire Alarm is a pulsating electronic sound.  A practice alarm will last about 20 seconds and is usually sounded around 9.30am on a Friday morning.  A real Fire Alarm is a continuous sounding of the same warning sound.

Members of the Club Committee should take care to know the escape route from the room in which your club meets. The route is shown on the notice in your room.

 

Clubs should have a list of members present at every meeting so that in an emergency everyone can be accounted for. Clubs may consider having a contact number for members, particularly on outings, which would be useful in the case of an accident or a medical emergency.

 

Please see Appendix 2 for fire evacuation procedures for students with mobility problems.

  

The location of internal phones within CLL is listed below.  Each is clearly marked with emergency phone numbers beside them.

 

Level 2          At the entrance to the building beside GH200 + adjacent to ladies toilet beside teaching rooms on Level 2.        

Level 3            On the wall opposite GH322.

Level 7         At the end of the corridor past the Conference Room or go directly to the CLL Reception.             

 

First Aid

 

Contact   Janice MacWhirter on extension 4803        

               (External 0141 548 plus extension number)

 

There is a First Aid box located within the CLL office on level 7.

 

In the event of an accident involving injury or requiring urgent medical help, phone 2222 from any internal phone (mobile 0141 548 2222) and state the exact location and the nature of the incident if a doctor is required - or if an ambulance is required.          

 

A member of university security trained in first aid will attend.                         

 

MEMBERS WITH SPECIAL NEEDS

A Guide for Clubs to Aid Members with Special Needs at Meetings.

A guide by the Departmental Disability Contact to the CLL is included.

 (Appendix 2) Please read this carefully as it contains information about legal requirements.

 

 

INFORMATION to the CofC CONVENOR

 

The Convenor will use the information on the website to keep informed of the dates, times and places of club meetings and outings.  Please keep this information clear and up-to-date as there are often requests for information by new members especially at the beginning of a term.

 

Before the end of the first term (in December), club secretaries or membership secretaries should send to the CofC Convenor and the 3Ls office a full list of their current membership. This is vital to help us ensure that all members have current subscriptions to the 3Ls.

 

A copy of the minutes of your AGM including President’s and Secretary’s reports should also be sent to the Convenor of Clubs.

 

In April every year the Convenor of Clubs will ask for a short report on the club in order to present a report on the club activities throughout the year at the AGM of the 3Ls Students’ Association.

 

The Treasurer of the club should send the club Financial Report to the 3Ls Treasurer in April every year along with a copy to the CofC Convenor. The Convenor of Clubs should have a copy of each club constitution.

 

The Convenor of Clubs will keep a record of office bearers of clubs including those who send information to the webmaster.

 

If there are any changes to the record, please inform the Convenor and William Reid as soon as possible.

 

SUCCESSION PLANNING

 

It is recommended that clubs give thought to replacing office bearers as they step down from their roles in good time. The 3Ls encourages the practice of sharing office bearing roles between more than one member of a club and of collaborative working.

 

If you wish any guidance on this, please contact the Convenor of Clubs.

 

CLUB ACCOUNTS

 

A grant of 50 is given to each new club.

 

The club accounts must be audited annually and a copy sent to the 3Ls Treasurer and the Convenor of Clubs.

 

If the club should cease to exist, then all monies remaining must be passed to the 3LS Treasurer.  Any club that is re-formed within a reasonable time will have this money returned.

 

OPEN AFTERNOON

 

Every year in September, the 3Ls clubs are key contributors to the Learning in Later Life Open Day which allows prospective students of CLL to find out more about the 3Ls and existing members to view the range of clubs and learning/social opportunities available.

 

Alix McDonald, the CLL Community Engagement Manager, will inform clubs of the date and the arrangements.  Each club is given a table and can mount a display of photographs and information about the club.  Please do not put any notices on the walls.  One or two representatives from the club should be available to answer questions and enrol new members. Please make sure they are already enrolled as members of the 3Ls and have attended a class previously within either the Learning in Later Life or Summer Programmes.

 

 It is an ideal opportunity for the 3Ls to show that clubs are providing a wide variety of experiences including outings and social gatherings for their members as well as opportunities to develop their interests. 

National Trust Card

 

The 3Ls holds a National Trust Card which allows free access for up to 60 people to any National Trust property in Scotland for the purpose of an educational visit. Please contact the Social Convenor for use of the card. Prior to requesting the card, clubs should make a direct booking for a group at any property.

 

Tell’smore

 

Tell’smore is the newsletter of the Learning in Later Life Students` Association.  It is published every year in December and May.  Every year three clubs are asked to contribute to each issue and articles from individual members are very welcome. The Editorial Committee are also keen to encourage new blood and new ideas.                  

 

Appendix 1

 

Centre for Lifelong Learning

Teaching Accommodation

 

Maximum Room Occupancy

 

Floor                                Room No/                                   Maximum

                                      Description                                 Number        

 

Level 2                             Common Room                             30

                                      Library                                       15

                                      GH227                                        29

                                     GH230                                        12***

                                      GH231                                        20

                                      GH232                                        21

Level 3                             GH322                                        24*

                                      GH327                                        24

                                      GH330                                        30

Level 7                             GH753                                        31

                                      GH752                                        24

                                      GH750                                        12

                                      GH749                                        12

                                      GH748                                        24

                                      GH744 (art studio)                       20*

                                      GH742 (conference room)              46**

                                      GH740                                        21     

The above are recommended practical maximums for comfort and safety and should not be exceeded without prior consent from the Centre for Lifelong Learning.        

 

* 16 is the limit in GH322/GH744 if members are using easels for art purposes. 

 

** 46 is the limit if seated at the available tables.  Extra seating is available in the room.               

         

*** GH230 technically has seating for 18 but would leave little room for movement.

 12 is recommended as a comfortable capacity.

 

 

Appendix 2

 

A Guide for Clubs to Aid members with Special Needs at Meetings

 

Guidance for Club with Members with Mobility Impairment

 

It is the responsibility of a club to ensure that anyone attending a meeting within university premises can be safely evacuated in the event of an emergency. To this end, all club members who would be unable to exit the building unaided (i.e. they must be able to manage stairs unaided and without inhibiting the egress of others) must have a Personal Emergency Egress Plan (PEEP) in place.

 

The process for this is:

 

1)     President or Secretary of club establishes that there is someone in their membership in need of a PEEP and contacts our Departmental Disability Contact, Natalie Chalmers, at guidance-cll@strath.ac.uk with the member’s contact details and level of disability if known. This must be done in good time as the club member may not attend until the PEEP is in place.

2)     Natalie will contact the member and put in place the PEEP paperwork and share this with:

-          The club president

-          The CLL office

-          The member

3)     The plan will include detailed instruction as to how to evacuate the individual safely in the event of a fire. Responsibility for this will lie with an individual (to be agreed) within the club.

 

It is strongly recommended that from Session 2014/15, information about disability involving mobility is gathered when someone joins the club even if they have been attending for several years.

 

This is a legal requirement and if a club member refuses to participate in this process, they cannot continue to attend meetings.

 

It may be necessary to alter the location of club meetings in order to meet these evacuation requirements.

 

Students with Other Disabilities

 

There are a number of simple ways to assist those attending meetings who have a hearing impairment.

 

For members who are hard of hearing:

 

         A loop system is in place in the Conference Room and all CLL teaching rooms. This consists of an induction loop (in the walls) and an overhead mike (usually above the teaching desk. This system can help those who have a hearing aid with a ‘T’ piece incorporated.

 

         The switch for the system is on the wall usually near the light switch, but ask in the office on Level 7 if you are unsure.

 

         For effective use of this system, especially in a large and/or noisy gathering the speaker should stand as near underneath the mike as possible. Speakers should also bear in mind that some of those who are hard of hearing can lip read and therefore should always speak clearly and face the audience (e.g. do not speak while writing on a board or looking at the screen.)

 

         When club members are speaking from the floor it may be advisable to ask them to come to the front so that they can be heard or the speaker should emphasise the important visual points on the slide so that these members get full benefit of the meeting.

 

For members who have a visual impairment:

 

         All handouts and information are best printed in Arial format point size 14 for ease of reading.

 

         Ensure that handouts are of good quality as they can often become faded and difficult to read.

 

         Ensure that whiteboard/flipchart pens (if being used) are working correctly. Replacements can be collected from the CLL Office on Level 7.

 

If you require any further advice, please contact the Departmental Disability Contact at guidance-cll@strath.ac.uk.

 

Appendix 3

 

3Ls Web Site

 

The University of Strathclyde

Web Site

Centre for Lifelong Learning

http://strath.ac.uk/cll

   has one page showing information

about the 3Ls Students’ Association

      with a link to the 3Ls web site

3Ls Web Site

http://3ls.tripod.com

This web site shows club information along with social events, news, Council of Clubs minutes etc

 

 

 

 

 

 

 

 

 

 

 


Members should be aware that the 3Ls page on the University Web site cannot be changed by 3Ls members. Any changes are made via the Web Master appointed by the Centre for Lifelong Learning. Only material approved by the 3Ls President will be shown on this page.

 

3Ls Web Site

This site is run independently by members appointed by the 3Ls Management Council, known as the Web Masters. No other member has access to make any changes. It is not part of the University Site.

We do not pay for our Tripod site at present. As a result some adverts appear. So far these have been relevant and inoffensive.

Some clubs may have their own web sites and links may be made to these e.g. the Computer Club.

 

Suggested Guidelines for Clubs

             I.      Each Club will have one page on the web site. Information on this is not limited and some photos are welcome.

           II.      Each session the club should send information to one of the web masters before or after the start of session. All pages should be up-to-date by the end of October with partial programmes acceptable.

        III.      Changes will be made according to the direction of a club official whenever necessary i.e. if a programme changes during the session.

         IV.      Any out-of-date information will be left on the web site for the interest of anyone browsing the web and will not be deleted until the web master is instructed to do so or until more up-to-date material is received.

           V.      Clubs should send photos or other interesting material to be added to their page.

         VI.      Links may be made to other club web sites or to other sites of interest to members.

      VII.      The web site belongs to the 3Ls and the clubs and the site will only be a success with the help of club officials.

 

SUMMARY

 

Centre for Lifelong Learning web pages on the University of Strathclyde Web Site

www. strath.ac.uk/cll

 

3Ls Independent Web Site at

http://3ls.tripod.com

 

Computer Club Web Site

http://3lcomputerclub.ssi.tripod.com

 

 

 

 

 

Myrtle McGregor Web Master

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